Incorporation and Organizational Proceedings

All in one. One for all. All tasks involved in starting a new corporation combined into one complete package, one effortless solution.

Services are available in the following areas:

Article Filings

Easily register your company online. Incorporate across Canada and immediately receive your incorporating documents. Establish your company’s legal personality. Take advantage of perpetual existence and limited liability.

Cyberbahn allows you to register articles of incorporation across Canada online or by attending the corporate registries. Your article filing documentation is reviewed to ensure government compliance and a Certificate of Incorporation is issued upon successful registration.

Register multiple company types from for-profit private companies to Professional companies.

Cyberbahn will:

  • Disburse government fees on your behalf.
  • Pick up your documents at no extra charge.
  • Help you set up a share structure for future use.
  • Help you select a company name that is unique.

Incorporating a company? Cyberbahn manages new company formations with packages that take you from starting a business, organizing your records and maintaining your company moving forward! One-stop incorporation packages give you the most value for your dollar and include customized corporate supplies. We process all required paperwork, complete the filings, and submit the forms – all on your behalf.

Once name verification is in place the next step is Entity Formation: this stage involves completing and filing the Articles of Incorporation through the appropriate Government registry. Though each jurisdiction is different, the Articles of Incorporation typically set out the corporate name, the incorporation date, the share structure and the directors.

You have the choice to simply register your incorporation online, using our full-serve option or select from several Incorporation Service Packages which include the following:

  • NUANS Report/Comprehensive Name Report
  • Articles of Incorporation
  • Corporate Legal Supplies
  • Initial Return or Initial Declaration
  • Business Registration(s)

The Incorporation Service Packages will provide the ultimate in flexibility and savings. Facilitate and add convenience to your firm’s daily work by delivering a complete process.

Feature and Benefits

  • Receive instantaneous receipt of articles and certificate of incorporation
  • Post-date your articles up to 30 days
  • Save share structure to be used for additional filings
  • Validate all data based on the Business Corporations Act
  • A one-stop shop for all components of the lifecycle: Entity Management
  • Predictable fixed cost transactional or packaged solutions
  • Electronic access to services and information
  • Provides technology to manage data and save templates
  • Offers a full-service supported solution to help with the formation of your company

Shelf Companies (Pre-Incorporated)

Adopt a company that has been in existence for a period. Assume a pre-determine share structure. Save the time involved in creating a new company. Illustrate longevity.
Cyberbahn registers several shelf companies on a yearly basis. These companies have no activity and have never been used. They sit on a “shelf” waiting to be purchased. Each shelf company comes with its articles and Certificate of Incorporation and a set share structure.

You may decide to adopt a shelf company to increase your chances to bid on contracts as some bids require a company to be in business for a period. You may want to show longevity to attract customers or investors. There may be a perception that a company improves with age or it may simplify the credit process.

Shelf Companies are registered in advance and available for purchase. These companies have pre-established incorporation dates. All shelf companies have been created but have never been used. Information is kept up-to-date to ensure compliance.All shelf companies we offer for sale are numbered companies with a pre-set share structure. These can easily be changed into a named company by filing Articles of Amendment along with a name search report.

Cyberbahn will also complete all necessary documentation to remove the pre-set director and officer and add the new director(s) and officer(s) of your choice.

Feature and Benefits

  • The company meets all requirements of the applicable Business Corporations Act in each jurisdiction
  • An established share structure and corporate history
  • All requirements to ensure compliance in place
  • Quick access to an incorporate company when required

Extra-Provincial Registrations

Expand your business easily. Conduct business across multiple provinces in Canada and the U.S. by filing extra-provincially in those places which you are “carrying on business”.

Cyberbahn offers an ever-expanding, extensive range of services across Canada and the U.S. We will verify for compliance or draft the documentation before registering the articles, declarations and other documents with the different corporate registries on your behalf.

Register multiple company types over multiple jurisdictions. Receive documents immediately after filing (where applicable).

Cyberbahn will also assist you with the:

  • Name searching requirements
  • Ordering of legal supplies
  • Minute book organization
  • Overall compliance
  • Disbursement of government fee

Pursuant to the Extra-Provincial Corporations Act for each province, if you would like to conduct business in any other province or territory you must register extra-provincially in the province in which you will be doing business. The extra-provincial registration process varies per province in terms of the necessary steps to take as well as the fees that may apply.To register the company in other provinces successfully, you need to order a NUANS name search report or provincial name search report (depending on specific requirement in each province) in order to determine the availability of the company name in that jurisdiction. Keep in mind thought that it is possible that your corporation name may already exist in other provinces, unless federally incorporated.

Registering your business extra-provincially will allow you to carry on the following activities in the specific jurisdiction:

  • Hire employees
  • Have facilities or offices
  • Open up bank accounts

If the extra-provincial registrations are domestic (within Canada), you are not required to file annual returns in the extra-provincial provinces, filing the annual return for your home province will suffice.

The filed extra-provincial registration(s) will also form part of the minute book you are required to maintain for your corporation.

Let Cyberbahn help you conduct a name check, the constituting documents and additional forms to successfully register your company across Canada.

You can send us articles, declarations or other documents that you have already completed or need assistance completing and ask us to verify and file them on your behalf. We also offer name searches, minute books, legal accessories as part of the registration process. We even incorporate in the United States.

Feature and Benefits

  • Receive instantaneous receipt of registration upon successful filing with the corporate registries
  • Receive assistance with name clearance
  • Validate all data based on the applicable Extra-Provincial Corporations Act
  • Verify all data to ensure compliance
  • A one-stop shop for all components of the lifecycle: Entity Formation and beyond
  • Predictable fixed cost for transactional and packaged solutions
  • Offers a full-service supported solution to help with the formation of your company
  • Receive updated organizational information
  • Bundle with corporate legal supplies
  • Ensure compliance beyond registration
  • Process annual requirements via annual reminders

Organizational Proceedings

You have incorporated, what happens next? All tasks involved in setting up your company at your fingertips. One effortless solution for your company’s minute book organization.

Use Cyberbahn to generate and assemble all forms and documents that relate to corporate structure and governance: general and banking by-laws, directors, shareholders and officers’ registers and resolutions, share certificates, shareholders’ ledgers, share issuances and any transfers, organizing resolutions, declaration of registration or initial declaration and filling and corporate summary.

Take advantage of an extensive forms library and the ability to receive your information via electronic minute book.

You have successfully incorporated your company. What happens next?Upon receipt of an incorporation certificate, the incorporators or their legal representatives are required by law to keep an up-to-date minute book containing your formal corporate documentation at the corporation’s registered head office (in many cases this information is left with the law firm that initiated the registration on behalf of the client).

Let Cyberbahn assist you in creating your corporate documentation. We will draft, generate and assemble all forms and documents that relate to corporate structure and governance:

  • By-laws
  • Directors, shareholders and officers’ registers
  • Directors, shareholders and officers’ resolutions
  • Share certificates
  • Shareholders’ ledgers
  • Share issuances and any transfers
  • Organizing resolutions
  • Declaration of registration or initial declaration
  • Corporate summary

This service is available for for-profit companies incorporating at the federal or provincial level, including professional corporations, whether pre-incorporated or not.

You may organize your company online (do it yourself) or through our full-serve option with support from our experienced law clerks.

Features and Benefits

  • We submit documents and information to the government, we draft and verify the required documents
  • Tips and guidance to support the entire process to ensure it’s done right
  • Expert assistance/support
  • Advanced technology to manage data, precedents and events
  • Easy access to electronic minute book with all relevant corporate data
  • Centralized, secured storage of electronic data
  • User friendly interface
  • Validation of data at time of entry
  • Stored info to reduce having to re-key

A multi jurisdictional and bilingual service. A better way to register. A better way to manage your incorporations. A better way to manage your costs without compromising quality. A better online solution that lets you work with everything you need, everywhere you need it. A better set of tools that lets you see everything, so you don’t miss anything. A better-connected solution.

Trademark Registrations

Stand out and establish your identity in the market. Distinguish your products and services from others out there. Be unique, original and distinct.

Use Cyberbahn to register your trademark in Canada and receive proof of ownership to protect your trademark from being replicated or misused.

Your trademark registration in Canada is valid for 10 years. Cyberbahn can also assist with the renewal process.

Register a trademark to distinguish your products or services from others in the marketplace. Protect it from misinterpretation or imitation. Build a reputation and a strong brand and market presence for your company.To best describe your products and services, a trademark can take the form of a word, a design, a symbol or a combination of them all.

In Canada, successful registration of a trademark can take up to 18 months and involves multiple approval processes.

Let Cyberbahn help you with:

Initial Application – we will register the trademark by filing an application with the trademarks’ office. We will conduct a trademark search to rule out identical trademarks and will provide you with trademark in the case that identical names exist.

Initial Examination – the trademark office must conduct a search to verify existing trademarks and rule out confusion, similarities and conflicts. The name is also examined to determine registrability according to regulations and naming requirements (for example, does it meet the descriptive elements). Because we conduct a trademark search before the initial application there should be no surprises.

Approval – once the initial examination has been passed, the name will be submitted for advertisement

Advertisement – the information relating to the trademark will be published into the trademark journal to allow any other party to review the information and oppose the name by filing an opposition. We will keep an eye on the matter and advise on any development.

Allowance – if the trademark office receives no objections within 8 weeks, they will allow for the trademark to get registered.

Registration – the trademark office will go through the registration process. We will provide you with proof of ownership immediately after registration.

We will also assist with the renewal process which should take place every 15 years.

Benefits

  • Communicate documents and information to the trademark office
  • Verification of all the required documents prior to submission
  • Tips and guidance to make sure it’s done right
  • Expert assistance/support
  • Communication and notifications available throughout the entire process.

Tax Numbers and Permits

All tasks involved in operating your business at your fingertips. Does your business require special licensing? Have you applied for your Government Tax Accounts?

Depending on the type of business and industry you are in, Cyberbahn will help you determine the various permits and licences that may be required from different levels of government to provide day to day services.

Upon incorporation, a 9-digit business number is assigned by the Federal government to allow your business to register other accounts with Canada Revenue Agency. This service also allows you to obtain QST and HST accounts, Payroll Account, Import/Export Account and WSIB Account.

Permits

Depending on the type of business and industry you are in, or the location/municipality, your business may require various licences and permits from different levels of government. You will be required to obtain all required licences and permits to provide day to day services.

Cyberbahn will contact the appropriate government office, or the municipal or regional offices, to find out if your business requires any special licensing. If your industry has an association or support group, we will often provide information relating to any special requirements for your business.

Tax Numbers

Upon incorporation, the Government will automatically send the information to the Canada Revenue Agency for you to obtain your Business Number (BN). A business number is a 9-digit number assigned by the federal government to allow your business to register accounts with the Canada Revenue Agency, such as an HST account, Payroll account, Import/Export Account, WSIB Account.

We will assist you in obtaining the following accounts*:

  • HST Account – most companies with taxable sales of more than $30,000 over any four or fewer consecutive calendar quarters, must register for and collect the Harmonized Sales Tax (HST) in Ontario. All taxi and limousine operators must register for HST regardless of their revenues.
  • Payroll Account – you must apply if you will have employees and are paying salaries and/or wages.
  • Import/Export Account – If you import goods into Canada or export goods to other countries, you should register.
  • WSIB Account – to provide workplace insurance coverage for all employees where applicable
  • *Account types may vary by province.

Not-for-Profit Corporations

Easily register your association, your club, your charity, your volunteer organization across Canada and immediately receive your incorporating documents.
Cyberbahn allows you to register your not-for-profit company across Canada online or by attending the corporate registries. Your article filing documentation is reviewed to ensure government compliance and proof of Incorporation is issued upon successful registration.

Registering a not-for-profit corporation is beneficial as it will allow you to own property in its name, bring a legal action using its name and chances of receiving governments grants may increase.

Cyberbahn will:

  • Disburse government fees on your behalf
  • Pick up your documents at no extra charge
  • Help you select a company name for your organization that is unique
  • Help you with the filing requirements

Not-for-profit corporations are created as a legal entity pursuant to provincial or federal law. Cyberbahn provides support in registering your association, club, charity or volunteer organization across Canada. The not-for-profit registration process varies per province in terms of the necessary steps to take as well as any fees that may apply. To register your not-for-profit company, you need to order a NUANS name search report or provincial name search report (depending on specific requirement in each province) to determine the availability of the company name in that province.

Registering your not-for-profit business will allow you to carry on the following activities in that jurisdiction:

  • Hire employees
  • Maintain facilities or offices
  • Open bank accounts

Let Cyberbahn help you conduct a name check, prepare the constituting documents and any additional forms to successfully register your not-for-profit company across Canada.

You can send us articles, declarations or other documents that you have already completed or need assistance completing and ask us to verify and file them on your behalf. We also offer name searches, minute books, legal accessories as part of the registration process.

Feature and Benefits

  • Receive immediate verification upon successful filing with the corporate registries
  • Receive assistance with name clearance
  • Validate all data based on the Not-for-Profit Corporations Act within your jurisdiction
  • Verify all data to ensure compliance
  • A one-stop shop for all components of the lifecycle: Entity Formation and beyond
  • Predictable fixed cost for transactional and packaged solutions
  • Offers a full-service support solution to help with the formation of your company
  • Corporate legal supplies specific to Not-for-Profit companies
  • Process all annual requirements

For services in Quebec, please visit Marque d’or.

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