Incorporation and Organizational Proceedings

Pursuant to the Extra-Provincial Corporations Act for each province, if you would like to conduct business in any other province or territory you must register extra-provincially in the province in which you will be doing business. The extra-provincial registration process varies per province in terms of the necessary steps to take as well as the fees that may apply.To register the company in other provinces successfully, you need to order a NUANS name search report or provincial name search report (depending on specific requirement in each province) in order to determine the availability of the company name in that jurisdiction. Keep in mind thought that it is possible that your corporation name may already exist in other provinces, unless federally incorporated.

Registering your business extra-provincially will allow you to carry on the following activities in the specific jurisdiction:

• Hire employees
• Have facilities or offices
• Open up bank accounts

If the extra-provincial registrations are domestic (within Canada), you are not required to file annual returns in the extra-provincial provinces, filing the annual return for your home province will suffice.

The filed extra-provincial registration(s) will also form part of the minute book you are required to maintain for your corporation.

Let Cyberbahn help you conduct a name check, the constituting documents and additional forms to successfully register your company across Canada.

You can send us articles, declarations or other documents that you have already completed or need assistance completing and ask us to verify and file them on your behalf. We also offer name searches, minute books, legal accessories as part of the registration process. We even incorporate in the United States.

Feature and Benefits

• Receive instantaneous receipt of registration upon successful filing with the corporate registries
• Receive assistance with name clearance
• Validate all data based on the applicable Extra-Provincial Corporations Act
• Verify all data to ensure compliance
• A one-stop shop for all components of the lifecycle: Entity Formation and beyond
• Predictable fixed cost for transactional and packaged solutions
• Offers a full-service supported solution to help with the formation of your company
• Receive updated organizational information
• Bundle with corporate legal supplies
• Ensure compliance beyond registration
• Process annual requirements via annual reminders

You have successfully incorporated your company. What happens next?Upon receipt of an incorporation certificate, the incorporators or their legal representatives are required by law to keep an up-to-date minute book containing your formal corporate documentation at the corporation’s registered head office (in many cases this information is left with the law firm that initiated the registration on behalf of the client).

Let Cyberbahn assist you in creating your corporate documentation. We will draft, generate and assemble all forms and documents that relate to corporate structure and governance:

• By-laws
• Directors, shareholders and officers’ registers
• Directors, shareholders and officers’ resolutions
• Share certificates
• Shareholders’ ledgers
• Share issuances and any transfers
• Organizing resolutions
• Declaration of registration or initial declaration
• Corporate summary

This service is available for for-profit companies incorporating at the federal or provincial level, including professional corporations, whether pre-incorporated or not.

You may organize your company online (do it yourself) or through our full-serve option with support from our experienced law clerks.

Features and Benefits

• We submit documents and information to the government, we draft and verify the required documents
• Tips and guidance to support the entire process to ensure it’s done right
• Expert assistance/support
• Advanced technology to manage data, precedents and events
• Easy access to electronic minute book with all relevant corporate data
• Centralized, secured storage of electronic data
• User friendly interface
• Validation of data at time of entry
• Stored info to reduce having to re-key

A multi jurisdictional and bilingual service. A better way to register. A better way to manage your incorporations. A better way to manage your costs without compromising quality. A better online solution that lets you work with everything you need, everywhere you need it. A better set of tools that lets you see everything, so you don’t miss anything. A better-connected solution.

Register a trademark to distinguish your products or services from others in the marketplace. Protect it from misinterpretation or imitation. Build a reputation and a strong brand and market presence for your company.To best describe your products and services, a trademark can take the form of a word, a design, a symbol or a combination of them all.

In Canada, successful registration of a trademark can take up to 18 months and involves multiple approval processes.

Let Cyberbahn help you with:

Initial Application – we will register the trademark by filing an application with the trademarks’ office. We will conduct a trademark search to rule out identical trademarks and will provide you with trademark in the case that identical names exist.

Initial Examination – the trademark office must conduct a search to verify existing trademarks and rule out confusion, similarities and conflicts. The name is also examined to determine registrability according to regulations and naming requirements (for example, does it meet the descriptive elements). Because we conduct a trademark search before the initial application there should be no surprises.

Approval – once the initial examination has been passed, the name will be submitted for advertisement

Advertisement – the information relating to the trademark will be published into the trademark journal to allow any other party to review the information and oppose the name by filing an opposition. We will keep an eye on the matter and advise on any development.

Allowance – if the trademark office receives no objections within 8 weeks, they will allow for the trademark to get registered.

Registration – the trademark office will go through the registration process. We will provide you with proof of ownership immediately after registration.

We will also assist with the renewal process which should take place every 15 years.

Benefits

• Communicate documents and information to the trademark office
• Verification of all the required documents prior to submission
• Tips and guidance to make sure it’s done right
• Expert assistance/support
• Communication and notifications available throughout the entire process.

Permits

Depending on the type of business and industry you are in, or the location/municipality, your business may require various licences and permits from different levels of government. You will be required to obtain all required licences and permits to provide day to day services.

Cyberbahn will contact the appropriate government office, or the municipal or regional offices, to find out if your business requires any special licensing. If your industry has an association or support group, we will often provide information relating to any special requirements for your business.

Tax Numbers

Upon incorporation, the Government will automatically send the information to the Canada Revenue Agency for you to obtain your Business Number (BN). A business number is a 9-digit number assigned by the federal government to allow your business to register accounts with the Canada Revenue Agency, such as an HST account, Payroll account, Import/Export Account, WSIB Account.

We will assist you in obtaining the following accounts*:

• HST Account – most companies with taxable sales of more than $30,000 over any four or fewer consecutive calendar quarters, must register for and collect the Harmonized Sales Tax (HST) in Ontario. All taxi and limousine operators must register for HST regardless of their revenues.
• Payroll Account – you must apply if you will have employees and are paying salaries and/or wages.
• Import/Export Account – If you import goods into Canada or export goods to other countries, you should register.
• WSIB Account – to provide workplace insurance coverage for all employees where applicable
• *Account types may vary by province.

Not-for-profit corporations are created as a legal entity pursuant to provincial or federal law. Cyberbahn provides support in registering your association, club, charity or volunteer organization across Canada. The not-for-profit registration process varies per province in terms of the necessary steps to take as well as any fees that may apply. To register your not-for-profit company, you need to order a NUANS name search report or provincial name search report (depending on specific requirement in each province) to determine the availability of the company name in that province.

Registering your not-for-profit business will allow you to carry on the following activities in that jurisdiction:

• Hire employees
• Maintain facilities or offices
• Open bank accounts

Let Cyberbahn help you conduct a name check, prepare the constituting documents and any additional forms to successfully register your not-for-profit company across Canada.

You can send us articles, declarations or other documents that you have already completed or need assistance completing and ask us to verify and file them on your behalf. We also offer name searches, minute books, legal accessories as part of the registration process.

Feature and Benefits

• Receive immediate verification upon successful filing with the corporate registries
• Receive assistance with name clearance
• Validate all data based on the Not-for-Profit Corporations Act within your jurisdiction
• Verify all data to ensure compliance
• A one-stop shop for all components of the lifecycle: Entity Formation and beyond
• Predictable fixed cost for transactional and packaged solutions
• Offers a full-service support solution to help with the formation of your company
• Corporate legal supplies specific to Not-for-Profit companies
• Process all annual requirements