Corporation and Business Due Diligence Searches

Select from the following Corporation and Business Name Information*:

Business Names Report – displays current information on the public record for the subject business names. All applicants are listed. Some historical information, such as amendments and cancellations and renewals are included in the report.

Certificate of Status/Compliance/Attestation/Good Standing – identifies the current status of the corporation. It is available for all domestic corporations and for extra-provincial foreign corporations. In some provinces you may obtain a status for extra-provincial domestic corporations as well

Copies of documents – Obtain historical information, chartered documents and copies of all filings such as Articles of Incorporation, Amalgamation, Amendment, Change notices, and Annuals. A PDF copy of those documents will be created and sent to you electronically.

Corporation Profile – displays current information on the public record for the subject corporation. All active directors and officers are listed. Some historical information, such as amalgamating corporations, and name history are included in the report.

List of Business Names – displays current business names registered by a Corporation. Not all provinces will display all expired business names, therefore is certain jurisdictions an expired business name list may be obtained.

List of Documents Filed – identifies all documents filed by the corporation, most provinces will provide the filing date for each document.

List of Documents Filed for Business Names – sets out all documents that have been filed in relation to the business name registered, including the filing date for each document.

List of Business Names for Partnerships – sets out all additional business names registered or renewed by an existing General Partnership or Limited Partnership.

Replica of Documents for Business Names – sets out all of the information filed on a particular document. It is available for new, renewal, amendment and cancellation documents filed under the Business Names Act.

Features and Benefits

Amalgamation Chart (available for Ontario only) – allows you to produce the historical chart for an amalgamated corporation with a single click of a button. This chart is generated in PDF and can be expanded to provide more detail. Each corporate entry has a brief summary with additional key information available as needed. Users can also navigate their way back through a particular corporate history or sections of the amalgamation chart by using the Predecessor List function.

Nationwide name lookup feature – lookup feature that searches for existing corporate and business names across key databases in Canada. This allows you to quickly view a name that may be registered in multiple jurisdictions and compare any similar names that may also need searching.

Enhanced search algorithm – we’ve developed a Cyberbahn specific algorithm that reviews results taken from multiple databases and organizes them to meet your specific needs.

Access to shortcuts and recommendations – these are based on deal type, search requirements are suggested based on a particular transaction (i.e. merger and acquisition transactions vs. a financing transactions).

Post-date your searches across Canada and structure your deal ahead of time. Our solution helps you to organize your due-diligence needs by providing an opportunity to pre-request all your searches for when you need them.

Update your searches across Canada with one click – copy the transaction over!

Search summaries and additional searches available across Canada after viewing search results

Express workflow and bulk order feature – simplified process to order the most requested searches.

Request numerous reports over multiple jurisdictions – all within the same transaction

*Results and report types may vary by jurisdiction. For confirmation or if you have any specific questions, please do not hesitate to contact one of our Customer Service Representatives. Refer to the “Need support? Questions?” section on our main page for more information and contact details.

Dramatically improved searching features and functions in order to support your due diligence needs across Canada and the U.S. Due diligence searches available in areas such as Address Search, Bankruptcy, Business Names, Corporate Searches, PPSA and more.

Select from the following corporate due diligence searches*:

Address Searches – conduct investigative searches as they relate to locating a current address via various search engines.

Bank Act (Canada) s. 427 – to determine whether any notices of intention to give security have been filed with the Bank of Canada against a corporation, business or individual. This search will disclose whether any banks have taken a security interest in the inventory and/or equipment of a corporation, business or individual.

Bankruptcy and Insolvency Act (Canada) – to determine whether there is a record of any bankruptcy or insolvency proceedings involving corporations, businesses or individuals registered with the Office of the Superintendent of Bankruptcy for Canada. This search will indicate whether a corporation, business or individual is or has been bankrupt or whether an assignment, proposal to creditors, or receiving order has been made against it.

Bulk Sales Act (Ontario only) – to determine whether there are any bulk sales affidavits registered against a corporation, business or individual in the Superior Court of Justice and in the municipality where it carries on business. This search will indicate whether a corporation, business or individual has made a sale of its stock out of the usual course of business.

Business Names Reports – Displays current information on the public record for registered business names. A corporation or individual that carries on business or identifies himself/herself by a name other than its corporate or his/her name must register trade names.
(available for U.S. businesses)

Canadian Environmental Protection Act – to determine whether there are any prosecutions, proceedings, or outstanding cleanup orders against a target entity.

Certificate of Status/Certificate of Compliance/Certificate of Good Standing -Provides the current status of the corporation.

Corporate Searches/Corporate Profile Report – to confirm status and determine corporate information on public government registries such as current corporate name, name variations, any former and predecessor names, any current registered business names, registered office address, directors and officer information, document lists, expired business names etc. (this would also include all business names searches).

Employment Standards Act – a search of the Employment Standards branch will determine whether there are outstanding claims against the corporation or business.

Execution Act – to determine whether there are any writs of execution, or certificates of lien filed against the real or personal property of a corporation, business or individual in the Sheriff’s office in the municipality where the business or individual carries on business or resides. This search will indicate whether a judgment creditor has filed an execution or writ for an unpaid judgment in the sheriff’s office. In Ontario you may also conduct an Ontario Wide Execution search which will search all of the municipalities.

Federal Court – to determine whether there are any litigation actions involving a corporation, business or individual under the Federal Statute.

Franchise Searches – A franchisee has the right to market a service or a product using a trademark or trade name.  Providing a location address will allow us to locate the corporate name in order to properly name parties in an action and/or effect service to applicable parties.

Litigation – to determine whether there is any litigation actions filed in the various Courts of Justice across Canada against a corporation, business or individual. These searches can be conducted in various jurisdictions or municipalities. Actions today may be commenced in various jurisdictions therefore searching multiple courts may be necessary.

Intellectual Property Searches – Intellectual property and information technology searches (i.e. patent, copyright, Industrial design, trade-mark plant breeders’ rights, integrated circuit topography searches) should be ordered to ensure that the intellectual property rights being purchased have been properly registered, and actually owned by the vendor and that the rights remain in order and up-to-date and are properly assigned to the purchaser.

Occupational Health and Safety Act – a search to determine whether hazardous substances on a particular site have been handled in accordance with the Act and whether there are any outstanding orders against the property.

Personal Property Security Act (PPSA) – to determine whether there are any registrations made against a company (liens, debentures) under the various personal property registry systems across Canada. The results will indicate whether the personal property of a corporation, business or individual is encumbered and subject to the security interests of secured creditors. The search should be conducted in the jurisdiction(s) where property or assets are owned and where the business is registered.

Police and Accident Reports – motor vehicle accident research to support personal injury matters.

Real Property – to determine the status and nature of title to real property and whether there are any encumbrances, mortgages, or other changes registered against a real property.

Features and Benefits

Enhanced Search Report (ESR) – Receive all of your corporate due diligence searches summarized in one concise, comprehensive report. Limit the need to access all of the original searches and work from a single document that is easy to review, forward, and amend to your liking. Merge multiple searches across multiple jurisdictions in one comprehensive report.

Nationwide name lookup feature – lookup feature that searches for existing corporate and business names across key databases in Canada. This allows you to quickly view a name that may be registered in multiple jurisdictions and compare any similar names that may also need searching.

Enhanced search algorithm – we’ve developed a Cyberbahn specific algorithm that reviews results taken from multiple databases and organizes them to meet your specific needs.

Litigation searches across Canada – to determine whether there is any litigation actions filed in the various Courts of Justice across Canada against a corporation, business or individual. These searches can be conducted in various jurisdictions or municipalities. Actions today may be commenced in various jurisdictions therefore searching multiple courts may be necessary

Access to shortcuts and recommendations – these are based on deal type, search requirements are suggested based on a particular transaction (i.e. merger and acquisition transactions vs. a financing transactions).

Post-date your searches across Canada and structure your deal ahead of time. Our solution helps you to organize your due-diligence needs by providing an opportunity to pre-request all your searches for when you need them.

Updated your searches across Canada with one click – copy the transaction over!

Search summaries and additional searches available across Canada after viewing search results.

Express workflow and bulk order feature – simplified process to order the most requested searches.

Request numerous reports over multiple jurisdictions – all within the same transaction

*Results and report types may vary by jurisdiction. For confirmation or if you have any specific questions, please do not hesitate to contact one of our Customer Service Representatives. Refer to the “Besoin de support? Questions?” section on our main page for more information and contact details.

Search under the Personal Property Security Act (PPSA) to determine whether there are any registrations made against the target company (liens, debentures) under the various personal property registry systems across Canada. The search will indicate whether the personal property of a corporation, business or individual is encumbered and subject to the security interests of secured creditors. The search should be conducted in the jurisdiction(s) where property or assets are owned, or the business is registered.

The Cyberbahn difference:

We offer an unrivalled and Comprehensive PPSA service across Canada that features:

PPSA VERO (Ontario)

PPSA data is delivered electronically as soon as possible, regardless of report length, improving the transparency of results in transactional closings. As an added bonus, the VERO report provides a chronological summary on the last page, making it easier to follow all of the borrowing activity on a long report. You can copy and paste from this report and use all regular PDF search features, making your information handling easy and accurate.

ENHANCED SEARCH REPORT (ESR)

Save valuable time by receiving all of your PPSAs summarized in one concise, comprehensive report. This report provides you with details about Jurisdiction, Statute and Office Searched, Debtor and Secured Party Information, general collateral and motor vehicle details, and any amendments.

Our PPSA Features and Benefits

Request post-dated PPSA searches across Canada

Request updated PPSA searches across Canada with one click

Request PPSA search summaries and additional PPSA searches across Canada after viewing your initial search results

Express workflow and bulk order feature – simplified process to order a long list of PPSA results

Request numerous PPSA searches over multiple jurisdictions – all within the same transaction

Common Securities Filings include:

Bank Act (Canada), s. 427 Filing (Notice of Intention) – a lender will register a notice of intention with the Bank of Canada to protect its security interest against a corporation, business or individual.

Bank Act (Canada), s. 427 Filing (Notice of Release) – a lender will register a notice of release with the Bank of Canada when all obligations of the debtor have been satisfied.

Bulk Sales Act (Ontario only) Filing – a vendor will file an Affidavit stating that all of the business creditors have been paid or will be paid out of the proceeds of a sale of equipment, merchandise or inventory in bulk, that falls outside of the normal course of business. It is crucial for a purchaser to search the court where the business has its registered head office to determine if an affidavit has in fact been filed.

Filing Requirements:

Bank Act (Canada), s. 427 Filings – Notice of Intention
Two original copies of the notice of intention on the lender’s letterhead – must include the lender and debtor information and the 5 digit transit number.

Bank Act (Canada), s. 427 Filings – Notice of Release
One original copy of the notice of release on the lender’s letterhead – must include the lender and debtor information and the original notice of intention registration number.

Bulk Sales Act (Ontario only) Filing
Two original copies of the Bulk Sales affidavit, Statement to Seller’s Creditors and a Court back page – must include the address of the location of assets, the vendor and purchaser’s names, the purchase price, the date of the closing and any exhibits. Exhibits must be stamped. Bulk Sales affidavits must be filed within five days after the completion of the sale in bulk.

Benefits of having Cyberbahn file your documents:

We review all filings and check for common discrepancies such as:

• Time requirements and limitations
• Proper format of documents
• Appropriate office for filing
• Additional forms/affidavits/exhibits that form part of the document package
• Binding/tabbing of documents
• Filing fees